ILIXIUM was founded to improve the experience for customer when transacting with businesses online. As part of this drive we take your personal privacy extremely seriously.
The policy below explains how ILIXIUM collects, secures, uses and controls data relating to you that you provide through our Services and Sites. We would like you to please take the time to read through the policy and make sure you understand our practices.
If you have any further questions please do not hesitate to contact us.
ILIXIUM Limited (registered number: 06047219) is a company incorporated within England and Wales, with its registered office at 130 Wood Street, London, EC2V 6DL.
ILIXIUM is a registered on the Information Commissioner’s Register of Data Controllers (registration number Z2731783).
In order to operate the ILIXIUM Service and to reduce the risk of money laundering and fraud ILIXIUM (“we” or “us”), the data controller, must ask you to provide us with personal information.
What Information We May Collect About You
When you use our Sites and/or Services we may collect information about you, including the following:
- When you register for an ILIXIUM account
- Use your ILIXIUM account,
- Pass details to ILIXIUM via our Sites
- Pass details through other communication channels
The information we gather may include:
Personal Information: name, address, date of birth, phone number, and email address.
Payment Transacting Information: relevant credit/debit card information, and/or bank account information you provide for payment transactions.
Security Information: to safeguard your personal information we will also require you to set the answers to different security questions. This required information is necessary for us to process transactions, issue a new password/pin if you forget or lose your existing password/pin, protect you against credit/debit card fraud and bank account fraud, and contact you should the need arise in administering your ILIXIUM account or the ILIXIUM Services you have used.
Identification Information: If we cannot verify the information that you provide, we may ask you to upload or send us additional verified information by fax or post (such as your driving licence, credit card statement, and/or a recent utility bill, or other information linking you to the applicable address), or to answer additional questions online to help verify your information. We will also require other identification information if you send or receive certain high-value transactions or high overall payment volumes through the ILIXIUM Services/Sites as otherwise required in order for us to comply with our anti-money laundering obligations under European law.
Other Information: when you access ILIXIUM Service we may collect and store device identification data and geolocation data, this is data in a form that does not permit direct association with any specific individual. This data is used to ensure it is you accessing our service and helps provide more secure transaction processing and prevent fraud. We may also collect information on which pages of our website you visit, IP addresses, the type of browser you use and the times you access our website. We use this information to try to understand our customers’ preferences better and to manage the load on our servers, so as to improve our services and your experience with ILIXIUM. If we do combine non-personal information with personal information, the combined information will be treated as personal information for as long as it remains combined.
Correspondence Information: if you send us correspondence, including emails and faxes, we retain such information in the records of your account. We will also retain customer service correspondence and other correspondence from ILIXIUM to you. We retain these records in order to keep records of our relationship, to measure and improve our customer service, and to investigate potential fraud.
In order to fulfil, our legal obligations to prevent fraud and money laundering, we may obtain information about you from third party agencies, including your financial history, county court judgments and bankruptcies, from credit reference and fraud prevention agencies when you open an ILIXIUM Account and at any time when we feel it is necessary to prevent fraud and minimise our financial risks.
Please refer to our Money Laundering Policy for further details.
In accordance with law, we shall however delete personal information about you when it is no longer necessary for us to retain it.
We only collect necessary personal and non-personal information from you to:
- Establish your identity when you open an account
- Ensure we provide you a safe and secure online payment service
- Check it is you accessing your account
- Avoid the possibility of money laundering.
How We Collect Personal Data
ILIXIUM will collect this information from the internet when you use our website, sign up for an ILIXIUM account, activate an ILIXIUM account and use your existing account. Additionally when you make purchases using the ILIXIUM Service through corresponding online businesses that support ILIXIUM.
From Third Parties
In order to complete your payments from other businesses using ILIXIUM Service, ILIXIUM will be passed important personal data, as described in “What We Collect About You” by the online business you were buying services from. This information will allow us to save you re-entering information (such as name, email address, personal addresses, telephone numbers, date of birth etc) if you have already entered this information on the online business you were transacting with.
Please note that third parties you buy from and contract with may have their own privacy policies, and ILIXIUM is not responsible for their operations, including but not limited to their information practices prevent potentially prohibited or illegal activities
Additionally, in order to protect all our customers against potential fraud, we verify the information you provide with the “Payment Processors” and/or “Credit Reference/Fraud Agencies”. In the course of such verification, we receive personally identifiable information about you from such services. In particular, if you register a credit card or debit card or bank account with ILIXIUM, we will use card authorisation and fraud screening services to verify that your bank or card information and address match the information you supplied to ILIXIUM, and that the card has not been reported as lost or stolen.
We collect data when:
- You use our website or the ILIXIUM Service
- You purchase goods using ILIXIUM on an approved merchant website
- We perform checks with fraud/identity agencies
How We Use Your Personal Data
Our primary purpose in collecting personal information is to provide you with a safe, smooth, efficient, and customised experience. You agree that we may use your personal information to:
- administer your ILIXIUM account
- provide the ILIXIUM Service and customer support you request
- resolve disputes
- troubleshoot problems
- enable third party merchants to accept or facilitate payments from you using the ILIXIUM Services
- to carry out your instructions to make and receive payments and undertake transactions using our services, including verifying that you have sufficient funds in your nominated bank account to make such payments,
- to notify you about changes to our service(s),
- to improve our internal customer training,
- to comply with financial services regulations including retention of financial information and transactions,
- for financial and identity checks, fraud prevention checks, anti-money laundering and credit checks,
- for customer service, including answering questions and responding to feedback and complaints,
- to enhance the security of our services,
- to ensure that content on our Website is presented in the most effective manner for you and for your computer, and
- to provide you with information, products or services that you request from us or which we feel may interest you
- to advise you of new services and developments
- customise, measure, and improve our services and the content and layout of our website
- compare information for accuracy, and verify it with third parties
We will not sell, distribute or lease your personal information to third parties unless we have your permission or are required by law to do so.
We are by law required to retain certain records for a period of at least five years after closure of your ILIXIUM Account which will include your personal data such as your name, contact details, customer number and transaction history etc. Otherwise, we will delete and destroy all personal data that we hold about you when you (or we) terminate your ILIXIUM Account. If you wish to cancel your account or request that we no longer use your personal information to provide you services contact us by email: firstname.lastname@example.org or telephone 01483 600 170 between 09:00-17:00 Monday-Friday excluding UK Public Holidays.
We do not sell your data to marketing companies.
We use your data to make sure we know who you are and that your account with ILIXIUM is safe and secure from others.
We hold your data for 5 years as we are required by law to do so.
Protection of Your Information
ILIXIUM takes precautions — including administrative, organisational, technical and physical measures — to safeguard your personal information we collect and store, against accidental loss, theft and misuse, as well as against unauthorised access, disclosure, alteration, destruction and damage.
ILIXIUM online services use secure encryption on all web pages where personal information is collected. Doing so protects the confidentiality of your personal information while it’s transmitted over the Internet.
Where is it Stored?
The data that we collect from you is stored, secured and processed within Data Centers located in the UK.
However on some occasions your personal information be transferred to, and stored at, destinations outside UK for the reasons set out below:
- if this is necessary for providing you with the services you request. For example if you transfer funds to a merchant that is not located in the UK, it will be necessary to send your details to that merchant,
- where our anti-fraud agencies, credit reference agencies and other service providers are based outside the UK and require access to your data to perform their obligations to us and provide services to you,
However, this high level of protection can only be effective if you follow certain security practices yourself. The security of your ILIXIUM account relies on your pin. You must never share your ILIXIUM Account, pin, authorised devices or login details with anyone. ILIXIUM representatives will never ask you for your pin or password, so any email or other communication requesting your pin or password should be treated as unauthorized and suspicious and forwarded to email@example.com. If you do share your ILIXIUM pin or password with a third party for any reason, including because the third party has promised to provide you additional services, the third party will have access to your account and your personal information, and you may be responsible for action taken using your pin or password.
If you are concerned that any of your login details have been compromised, you can change them any time once you are logged on but you should always also immediately contact Customer Services and tell us why you think your login details have been compromised. Details of how to contact Customer Services are available from the “Contact” section of the Website.
If or when you post on social networking service connected with ILIXIUM, please remember that the personal information you share is visible to other users and can be read, collected or used by them. You are responsible for the personal information you choose to submit in these instances. For example, if you list your name and email address in a forum posting, that information is public. Please take care when using these features. To request removal of information from our community forum or chat rooms, contact us by at firstname.lastname@example.org. In some cases, we may not be able to remove your personal information, in which case we will let you know if we are unable to do so and why.
Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to our site. Any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access.
Secure Payment Transactions and Personal Information:
ILIXIUM is audited annually and meets the requirement for the highest level of PCI-DSS (Payment Card Industry – Data Security Standards) compliance and registered with Visa and MasterCard as an approved technical provider who is safe and secure for the management of payment card data online and via call centres.
As a PCI:DSS Level 1 Service Provider, ILIXIUM, can be located on the approved Visa Merchant Agent List: http://www.visamerchantagentslist.com/
We have a very secure system running within the UK which is where your data is kept.
However you have to be careful with your own data.
We are regulated by both Visa and MasterCard for payment data security.
Access to Your Information
Data Protection Legislation gives you the right to access information held about you. Your right of access can be exercised in accordance with applicable law.
You may review and amend your Personal Data by logging into your IlIXIUM Account. If you require assistance or information relating to this contact us.
If you do not have an ILIXIUM Account or if you have questions about your Account information or other Personal Data, please contact us.
If your personal details change, you can amend your details in the “myDetails” section of your ILIXIUM Account. We shall not be liable for any loss arising out of your failure to keep your personal details up to date. Specific personal details cannot be amended in your ILIXIUM Account without assistance from ILIXIUM customer services. For further advice please contact us by email: email@example.com or telephone 01483 600 170 between 09:00-17:00 Monday-Friday excluding UK Public Holidays. Please note that for certain amendments (ie, Surname), identification and proof of change will be required.
You may request details of personal information which we hold about you under the Data Protection Legislation. If you would like a copy of the information held on you please write to the address shown in the contact us section of www.ilixium.com or email us firstname.lastname@example.org. We will endeavour to complete written requests within 1 month of receiving your request.
If you believe that any information we are holding on you is incorrect or incomplete, you should update this within your ILIXIUM account or please write to or email us as soon as possible. We will promptly correct any information found to be incorrect.
You have the right to rectify or delete any information about you that is not accurate and the right to ask us not to process your personal data for any marketing purposes. We shall not be liable for any loss arising out of your failure to keep your personal information accurate and up to date.
You should keep your personal information correct at all times and you can ask for access to your data.
Controlling Disclosure of Your Data
Merchants and online Businesses
When making a payment to an online business which accepts ILIXIUM we will, at a minimum, pass on your email address to the recipient and result of your attempted payment (whether successful or unsuccessful). Depending on the requirements of the merchant and the type of payment involved, we may also send other personal details such as your name, address and country of residence if the recipients request this information from us in order to improve the payment process, to reconcile payments with the commercial transaction or to conduct their own anti-fraud and anti-money laundering checks.
Fraud and Credit Reference Agencies
When you open an ILIXIUM Account, and potentially at intervals of up to every 3 months and at any other time we feel it is necessary to do so to protect our financial interests and prevent money-laundering or fraud, we share certain information about you and your ILIXIUM Account, financial history and transactions as part of our normal business operations with our banks, payment facilitator partners, credit/debit card processing services, identity verification service providers and credit reference agencies to identify and verify users, to limit our exposure to fraud and other criminal activities and to manage our financial risk. We can provide you with a list of the credit reference agencies we use upon your written request to the email address set out in the Contact Us section below. When conducting identification or fraud prevention checks, the relevant parties may retain a record of our query along with your information and may share this information with other fraud prevention agencies. If you want to know what information these companies hold about you, you can write to them to request access to your information.
- any member of our group of companies, which means our subsidiaries, our ultimate holding company and its subsidiaries, as defined in section 11599 of the Companies Act 2006, with your permission
- a prospective buyer of our business or a buyer of a substantial number of the shares in our business, if ILIXIUM is involved in a merger, acquisition, or sale of all or part of its assets, you will be notified by email and/or prominent notice on our website of any change of ownership or uses of your personal information, as well as any choices you may have regarding your personal information
- the police, other lawful enforcement body, regulatory body or court if we are under a duty or required by law to disclose or share your personal data , or to protect the rights, property, or safety of ourselves or our group companies, our customers, or others,
- third parties where you have expressed an interest in receiving information about their goods and services, and
- third parties we may occasionally use to provide you with the services that you have requested. We require these third parties to not use your personal information for any other purpose
It may be necessary — by law, legal process, litigation and/or requests from public and governmental authorities within or outside your country of residence — for ILIXIUM to disclose your personal information. We may also disclose information about you if we determine that for purposes of national security, law enforcement or other issues of public importance, disclosure is necessary or appropriate.
We may also disclose information about you if we determine that disclosure is reasonably necessary to enforce our terms and conditions or protect our operations or users.
We only allow third parties access to your data when required to make a transaction with a third party, or when required by law or for fraud/identity agency reasons
We do not knowingly collect personal information from children under 13. If we learn that we have collected the personal information of a child under 13, we will take steps to delete the information as soon as possible.
We would delete any personal information on children as soon as we are aware.
Third Party Sites
Our website may contain links to other websites of interest or businesses which accept ILIXIUM as a payment service. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement and any other terms and conditions applicable to the website in question. This is your responsibility.
We are not responsible for other people’s privacy policies and you should read them to check you are happy.
Notification of Changes
If we make any material changes to the way your personal data are used, we will notify you by email prior to the change becoming effective. You may object to any new use or change in use of your personal data by contacting us however you must immediately close your account in accordance with our Terms and Conditions if you do object.
This policy may be changed, however any major changes will be notified to you by email.
We may contact you by email to the primary email address registered with your ILIXIUM Account or by telephone to the contact telephone numbers you have provided when registering for your account or by post to the address details provided when registering for your account. You add an alternate email address and/or contact telephone number at any time when you are signed into your account.
You may also receive system-generated transactional emails such as confirmation of fund uploads, notification of receipt of payments, notification of password changes etc. which are necessary for the proper operation and administration of your account. If you no longer wish to receive emails which are not promotional in nature, then you have the option to deactivate your account. To deactivate your account please contact us by email: email@example.com or telephone 01483 600 170 between 09:00-17:00 Monday-Friday excluding UK Public Holidays.
ILIXIUM representatives will never ask you for your pin or password, so any email or other communication requesting your pin or password should be treated as unauthorized and suspicious and forwarded to firstname.lastname@example.org. If you do share your ILIXIUM pin or password with a third party for any reason, including because the third party has promised to provide you additional services, the third party will have access to your ILIXIUM Account and your personal information, and you may be responsible for action taken using your pin or password.
If you are concerned that any of your login details have been compromised, you can change them any time once you are logged on but you should always also immediately contact ILIXIUM Customer Services and tell us why you think your login details have been compromised. Details of how to contact ILIXIUM Customer Services are available from the “Contact” section of the Website.
Nobody likes uninvited emails, therefore we only notify you of important actions that have occurred on your account.
Data Protection, Privacy and Personal Information
Our data protection officer can be reached at: Email: email@example.com Post: Data Protection Officer, Ilixium Limited, 15 Stratton Street, London W1J 8LQ.
Users in the UK have the right to lodge a complaint with the Supervisory Authority for data protection, should they find that we did not appropriately address their privacy or personal data question or concern.
General customer service enquiries, information or exercising of your rights, please contact us by email: firstname.lastname@example.org or telephone 01483 600 170 between 09:00-17:00 Monday-Friday excluding UK Public Holidays.
If you have any complaints relating to any aspect of our service, please email email@example.com. Please state clearly the nature of the complaint. We will acknowledge your complaint within five working days and issue a tracking number. We will use the tracking number in all future communications. You will also be assigned a contact name who will be responsible for keeping you informed of the progress of any complaint through to resolution.
In order to safeguard your personal information please ensure that you do not provide your pin or password to ILIXIUM via email or any other communication method (including Customer Services).
If you are an ILIXIUM Services User in the UK you also benefit from certain rights granted by applicable law but subject to limitations therein. These rights include the right of access, rectification, restriction, opposition, erasure and portability, and the right to not be subjected to automated decision-making. If you want to exercise those rights or find out more, please contact us.
If you are an ILIXIUM in the UK you can benefit from certain rights granted by law, but subject to limitation.
Cookies and Other Tracking Technologies
A cookie is a small file which asks permission to be placed on your computer’s hard drive. Once you agree, the file is added and the cookie helps analyse web traffic or lets you know when you visit a particular site. Cookies allow web applications to respond to you as an individual. The web application can tailor its operations to your needs, likes and dislikes by gathering and remembering information about your preferences.
Cookies help us provide you with a better website, by enabling us to monitor which pages you find useful and which you do not.
Cookies do not contain any information that personally identifies you, a cookie in no way gives us access to your computer or any information about you.
A cookie is a small amount of data which contains information that is downloaded to the device from which you access our site. Cookies are useful because they allow us and other websites to recognise your device. For more comprehensive information about how cookies work, see http://www.allaboutcookies.org. Cookies are widely used in order to make websites work, or work more efficiently, as well as to provide information to the owners of the site. For example, they can allow you to navigate between web pages of our site and remember your preferences such as your language selection.
Types of Cookies we Use
In summary, we use the following types of cookies:
- Session security cookies – These are cookies which are essential for our site to operate such as those which identify you so you can log into your ILIXIUM Account. They allow you to move around our website and use the services you have requested securely. These cookies will be activated when you enter our site and as you use our site. They are terminated when you exit our site.
- Compliance cookies – These include cookies which are necessary to assist in meeting our regulatory compliance obligations, such as anti-money laundering and anti-fraud obligations, and prevent your ILIXIUM account from being hijacked. These cookies will be activated when you enter our site and as you use our site. They are terminated when you exit our site.
- Performance cookies – These are cookies that help us to improve how our site works and to deliver a better service to you. For example, they will assess which pages you visit most often or if you get an error message. They also allow us to see if you have used the site of one of our group or affiliated companies. All information collected by these cookies is aggregated and therefore anonymous.
- Functionality cookies – These cookies allow us to deliver a more personalised service to you and allow our site to remember choices you have made such as the language you prefer or the region you are in. They may also be used to provide services you have requested such as being able to comment on one of our blogs.
Third Party cookies
You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer.
Caution: if you use your browser settings to block all cookies you will not be able to use your ILIXIUM Account or use all areas of the ILIXIUM website.
Script and Tags
Technologies such as 1st party and 3rd party scripts are used by ILIXIUM. These technologies are used for functional purposes only.
Account means an ILIXIUM Account.
Personal Data means information that can be associated with an identified or identifiable person. “Personal Data” can include name, postal address (including addresses), telephone number, email address, financial account information, account number, and date of birth. Personal Data does not include information that does not identify a specific user.
Process describes any method or way that we handle Personal Data or sets of Personal Data, whether or not by automated means, such as collection, recording, organisation, structuring, storage, adaptation or alteration, retrieval, and consultation, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction of Personal Data.
Services means all ILIXIUM products, services, content, features, technologies, or functions (including integrations with third party services) and all related sites, applications and services.
Site means the ILIXIUM websites, mobile apps, official social media platforms, or other online properties through which ILIXIUM offers the Services.
User means you or anyone else who has established a relationship with ILIXIUM (for example, by opening an Account) or otherwise uses the Services or accesses the Sites.